Bitwerf · Odoo apps

Vendor Expense Accounts

Give each vendor its own expense account, so bill lines without a product land on the right account in every company.

Bills for rent, legal work, software or consulting are usually entered without a product, and Odoo then falls back on the journal's default account or on a guess from earlier bills. Vendor Expense Accounts lets you set the expense account per vendor and per company: new lines without a product on that vendor's bills, refunds and receipts get it straight away, mapped by the fiscal position and with the account's default taxes.

What it does

Expense account per vendor and company

Set it on the vendor's Invoicing tab under Vendor Bills. Each company keeps its own account, and bills sent by a contact of the vendor use the account of the vendor company.

Filled in on every new line

Lines without a product on vendor bills, refunds and purchase receipts get the vendor's account as soon as they are added, on screen, by import or through the API.

Your own choices stay

Lines with a product keep the product's account, and an account you pick or send with a line is kept. Customer invoices and posted bills are left as they are.

Fiscal positions and taxes

The bill's fiscal position maps the vendor's account like any other account, and the account's default purchase taxes are filled in, just as when you pick the account yourself.

Vendor changed on a draft bill

Lines entered before the vendor, or still on the account Odoo chose or on the previous vendor's account, move to the new vendor's account and taxes. Lines whose account you changed stay as they are.

Accounting Firms mode

When you enter a bill's total amount, the line Odoo suggests takes the vendor's account and its default purchase taxes.

All vendors in one list

Vendors > Expense Accounts lists vendor companies and individuals with their account, editable in place, with filters for vendors with and without one.

How to use it

1. Install the module.
2. Open a vendor, go to the Invoicing tab and pick the Expense Account under Vendor Bills, or set many vendors at once in Invoicing > Vendors > Expense Accounts.
3. Create a vendor bill and add lines without a product: they get the vendor's account and its default taxes.
4. Change the vendor of a draft bill when needed: lines that still carry an automatic account follow the new vendor.

Screenshots

The Expense Account under Vendor Bills on the vendor's Invoicing tab, kept per company.

Vendors > Expense Accounts: the account of every vendor in one editable list.

Need it to work differently?

We build custom Odoo modules and changes to this one at a fixed price, from €950 excluding VAT. Small modules are usually delivered within five working days, tested on your Odoo version. Describe what you need to hello@bizzkitt.ai.

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