Bitwerf · Odoo apps

Tour and Travel Agency

Plan trips with a day-by-day itinerary and priced options, send the proposal and invoice the option your customer books.

Watch the short demo video

Travel agencies and tour operators juggle enquiries, hotels, transfers and flights in spreadsheets and copy the result into a quote by hand. This module keeps each trip in Odoo: the itinerary, several options with live cost, price and margin, the travellers and their passports, a proposal PDF for the customer and, once confirmed, a standard sales order to invoice.

What it does

From enquiry to confirmed trip

Every trip moves from Enquiry to Quoted, Confirmed and Done, with its own reference, customer, travel agent and numbers of adults, children and infants. Confirming checks the customer, departure date and chosen option, and locks the options and prices.

Options side by side

Build several options per trip, for example Standard, Comfort and Premium, each with its own services. Cost, price, margin and price per traveller are worked out as you go; copy an option to start the next one and mark the one the customer chose.

Day-by-day itinerary

Days are numbered and dated from the departure date, with the overnight place, meals and a description. Drag days into another order; the return date and the number of days and nights follow.

Services catalogue

Hotels, transport, flights, activities, meals, guides, entry tickets and insurance with supplier, cost and sale price. Picking a service fills in the trip line, per traveller or per unit, multiplied by nights or days.

Proposal PDF and email

The proposal shows the itinerary and each option, or only the chosen one, with its total and price per traveller, never your costs; service prices only when you want them. Send it by email from the trip and the trip is marked Quoted.

Travellers and passports

Names as in the passport, type, age at departure, nationality, passport number and expiry. Passports that expire less than six months after the return date are flagged on the trip and in the Travellers list.

Tour packages

Keep ready-made tours with their itinerary, options and services. New Trip copies a package into a trip for a customer, so you only adjust dates, travellers and prices.

Sales order in one click

The chosen option becomes a sales order with one line per service, using the service's own product or the Travel service product, so invoicing, taxes and payments work as everywhere in Odoo.

How to use it

1. Install the module and give your agents the Tours / User access right; administrators get Tours / Administrator.
2. Under Tours > Configuration, add your destinations and services with supplier, cost and sale price.
3. Create a trip, or open a tour package and click New Trip: set the customer, departure date, travellers and itinerary days.
4. Add options with their services and compare cost, price, margin and price per traveller.
5. Click Send Proposal to email the PDF. When the customer picks an option, click Choose on it and then Confirm.
6. Register the travellers with their passport details and click Create Sales Order to invoice.

Screenshots

The services of an option by day, picked from the catalogue: quantity, nights, cost and price.

The proposal PDF: the itinerary day by day and the booked option with its services, total and price per traveller; your costs stay hidden.

Travellers of a confirmed trip; a passport that expires too soon is shown in red.

Need it to work differently?

We build custom Odoo modules and changes to this one at a fixed price, from €950 excluding VAT. Small modules are usually delivered within five working days, tested on your Odoo version. Describe what you need to hello@bizzkitt.ai.

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Bitwerf is a trade name of BizzKitt B.V., Frederikstraat 67, 3034 LD Rotterdam, the Netherlands (KvK 42149345, VAT NL869932354B01). Questions: hello@bizzkitt.ai · Support · Privacy · Terms